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Làm cách nào để gửi một email định kỳ theo lịch trong Outlook?

Trong Microsoft Outlook, bạn có thể dễ dàng gửi lịch hẹn, cuộc họp hoặc nhiệm vụ định kỳ cho người khác. Nhưng nếu bạn chỉ muốn gửi một email định kỳ mà không có bất kỳ cuộc hẹn, cuộc họp hay nhiệm vụ nào, bạn có thể làm thế nào? Rất tiếc, Outlook không cung cấp tính năng gửi email định kỳ theo lịch, nhưng trong hướng dẫn của chúng tôi, chúng tôi sẽ chỉ cho bạn cách gửi email định kỳ theo lịch trong Outlook.

Gửi email định kỳ theo lịch trong Outlook với mã VBA


Gửi email định kỳ theo lịch trong Outlook với mã VBA

Hướng dẫn này được chia thành bốn phần, bạn sẽ thành công khi gửi một email định kỳ sau khi hoàn thành các phần này. Hãy làm như sau.

Phần đầu tiên: Tạo một cuộc hẹn mới

1. Vui lòng điều hướng đến Xem Lịch xem bằng cách nhấp vào Xem Lịch trong Navigation Pane, rồi tạo một cuộc hẹn mới bằng cách nhấp vào Bổ nhiệm mới Dưới Trang chủ tab.

3. bên trong Bổ nhiệm hộp thoại dưới Bổ nhiệm chuyển hướng. Bạn cần phải:

A: Nhập vào Tiêu Đề B: Nhập địa chỉ email của người nhận vào Địa Chỉ
C: Định cấu hình Thời gian bắt đầuThời gian kết thúc D: Chọn lời nhắc bên dưới Reminder danh sách thả xuống.
Nếu bạn chọn 15 phút, có nghĩa là nó sẽ nhắc bạn sớm 15 phút khi email được gửi.
E: Soạn nội dung Cuộc hẹn của bạn.

Chú thích: Các Chủ đề cuộc hẹn sẽ trở thành chủ đề email định kỳ; và Cơ quan bổ nhiệm sẽ trở thành nội dung email định kỳ khi người nhận nhận được email.

Phần thứ hai: Tạo một danh mục mới

Bây giờ bạn cần tạo một danh mục mới có tên “Gửi email định kỳ theo lịch trình" như sau:

1. bên trong Bổ nhiệm hộp thoại, vui lòng nhấp vào Phân loại > Tất cả danh mục trong Tag nhóm dưới Bổ nhiệm tab.

2. Khi mà Danh mục màu sắc hộp thoại bật lên, vui lòng nhấp vào Mới nút. bên trong Thêm danh mục mới hộp thoại, nhập “Gửi email định kỳ theo lịch trình" trong Họ tên cánh đồng; và sau đó chọn một màu trong Màu danh sách thả xuống. Sau đó nhấp vào OK.

3. Sau đó, bạn sẽ thấy “Gửi email định kỳ theo lịch trình”Danh mục được liệt kê, vui lòng chọn hộp, sau đó nhấp vào OK .

Phần thứ ba: Đặt thời gian lặp lại

Bây giờ, đã đến lúc thiết lập thời gian lặp lại cho cuộc hẹn.

1. nhấp chuột Tái phát trong Các lựa chọn nhóm dưới Bổ nhiệm chuyển hướng. Xem ảnh chụp màn hình:

2. bên trong Cuộc hẹn lặp lại hộp thoại, cấu hình của bạn Tái phát mẫu. Nếu bạn cần thời gian kết thúc, vui lòng định cấu hình nó theo Phạm vi lặp lại. Và sau đó nhấp vào OK.

3. Khi nó trở về Bổ nhiệm hộp thoại, vui lòng nhấp vào Lưu & Đóng cái nút. Xem ảnh chụp màn hình:

Cuối cùng: Sử dụng mã VBA để gửi email định kỳ theo lịch trình

1. Vui lòng nhấn Khác + F11 để mở Microsoft Visual Basic cho các ứng dụng thoại.

2. Nhấp đúp vào Project1 > Đối tượng Microsoft Outlook > ThisOutlookSession trong ngăn bên trái. Xem ảnh chụp màn hình:

3. Sao chép và dán mã VBA sau vào trình chỉnh sửa VBA. Và sau đó nhấp vào Lưu .

VBA: lịch gửi email định kỳ

Private Sub Application_Reminder(ByVal Item As Object)
'Updated by Extendoffice 20200522
Dim xMailItem As MailItem
Dim xItemDoc As Word.Document
Dim xNewDoc As Word.Document
Dim xFldPath As String
On Error Resume Next
If Item.Class <> OlObjectClass.olAppointment Then Exit Sub
If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
Set xMailItem = Outlook.Application.CreateItem(olMailItem)
Set xItemDoc = Item.GetInspector.WordEditor
xFldPath = CStr(Environ("USERPROFILE"))
xFldPath = xFldPath & "\MyReminder"
If Dir(xFldPath, vbDirectory) = "" Then
    MkDir xFldPath
End If
xFldPath = xFldPath & "\AppointmentBody.xml"
xItemDoc.SaveAs2 xFldPath, wdFormatXMLDocument ' wdFormatXML
Set xNewDoc = xMailItem.GetInspector.WordEditor
VBA.DoEvents
xNewDoc.Application.Selection.HomeKey
xNewDoc.Activate
xNewDoc.Application.Selection.InsertFile FileName:=xFldPath, Attachment:=False
With xMailItem
    .To = Item.Location
    .Recipients.ResolveAll
    .Subject = Item.Subject
    .Send
End With
Set xMailItem = Nothing
VBA.Kill xFldPath
End Sub

4. nhấp chuột CÔNG CỤ > dự án để mở dự án - Dự án hộp thoại. Trong hộp thoại, chọn Thư viện đối tượng Microsoft Word và nhấp vào OK .

5. Nhấn nút Khác + Q cùng một lúc để đóng Microsoft Visual Basic cho các ứng dụng cửa sổ.

Khi Reminder bật lên, email sẽ tự động được gửi đến người nhận mà bạn đã nhập vào trường Vị trí ở phần đầu tiên. Sau đó nhấp vào Bỏ qua trong Reminder hộp thoại. Và email sẽ được gửi định kỳ hàng ngày trong thời gian này. Xem ảnh chụp màn hình:

Chú thích: Mã VBA đã được kiểm tra thành công trong Outlook 2010 và các phiên bản mới hơn.


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  • To post as a guest, your comment is unpublished.
    tarnold · 23 days ago
    I had a 2016 desktop version and everything worked great. I switched to Office 365 and it stopped working. Is there a setting (VBA Code?) that needs to be changed?
    Anyone else having this problem?
  • To post as a guest, your comment is unpublished.
    Günter · 1 months ago
    I'm useing a german Version of outlook. Whats i have to change in the VBA-code?

  • To post as a guest, your comment is unpublished.
    Mabpetroc · 1 months ago
    For me.  I needed to add 2x : 

    If Item.Class <> OlObjectClass.olAppointment Then 
    End If

    If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
    End If

  • To post as a guest, your comment is unpublished.
    Prateek · 1 months ago
    how to add CC and BCC
  • To post as a guest, your comment is unpublished.
    pheadjack75 · 2 months ago
    this saves the email into the Drafts folder without a header or timestamp. How do I get it to include that header and timestamp; and saved in the Sent folder ?
  • To post as a guest, your comment is unpublished.
    Raj · 3 months ago
    I am facing issue with Email Body. in my received email it completely blank. what could be wrong
    • To post as a guest, your comment is unpublished.
      Natalia · 1 months ago
      Same for me, I don't know how to fix it 
      • To post as a guest, your comment is unpublished.
        Mabpetroc · 1 months ago
        scroll down - the question has been covered. :-)
  • To post as a guest, your comment is unpublished.
    JayPie · 4 months ago
    Is there a way to modify the code to only send the email if you hit "dismiss" and don't send the email if you "dismiss all" or some other button?
    I want to be able to chose each day if I send the email, but still want to be reminded each day.
  • To post as a guest, your comment is unpublished.
    rayray4105 · 5 months ago
    For me the VBA halted on 'CStr(Environ("USERPROFILE"))'.

    I have moved both lines starting with 'xFldPth' just below 'On Error Resume Next' which resulted in the code to be fully executed
  • To post as a guest, your comment is unpublished.
    katie · 7 months ago
    This was working for me for several months. All of the sudden, the reminders are still appearing, but the emails are no longer being sent. Any ideas?
    • To post as a guest, your comment is unpublished.
      Fishy · 7 months ago
      Same here. Have you found what make it stop working?
    • To post as a guest, your comment is unpublished.
      FishyD · 7 months ago
      Same here, it was working great and over the last day or so, just broke.
  • To post as a guest, your comment is unpublished.
    Sohail · 7 months ago
    I am using Office 2016. I am unable to click on CATEGORIZE when doing through NEW APPOINTMENT but Categorize function properly when using NEW EMAIL.
  • To post as a guest, your comment is unpublished.
    Julia · 7 months ago
    Hi. How do I add attachments? I need to pull specific files each month and attach to the email. Is there a way to do this?
  • To post as a guest, your comment is unpublished.
    Phoebe · 8 months ago
    The emails are being generated but are going to draft folder and not being sent out automatically. How would I fix this?
  • To post as a guest, your comment is unpublished.
    Tellett · 10 months ago
    This didn't work for me until I realized that naming the category "Send Scheduled Recurring Email" instead of "Send Schedule Recurring Email" mattered. It was a comment below that brought it to my attention. Thanks!
  • To post as a guest, your comment is unpublished.
    yang · 1 years ago
    Doesn't work for Outlook 2016
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    Tony · 1 years ago
    I followed the instructions, but I get a .dll error when I check microsoft word 16.0 object library. I don't know if it matters, but the other object libraries show up as 14.0
  • To post as a guest, your comment is unpublished.
    Terri · 1 years ago
    often the location bar is unable to contain all of the email addresses for me, I can certainly use a distribution list or group contact but how do I unpack it so the resulting email shows the addresses individually?
  • To post as a guest, your comment is unpublished.
    sangeeta · 1 years ago
    It worked very well with MS Office 365 -outlook but then stopped working. I cant figure out what changed. Did anyone else run into similar problem? Any suggestion on how to debug what is going on?
  • To post as a guest, your comment is unpublished.
    ofek · 1 years ago
    I can confirm it works on Outlook 2019 as well
  • To post as a guest, your comment is unpublished.
    Kristen · 1 years ago
    Hi, been using this without issue for a few years. Suddenly in the last couple of months, it stopped sending the email. Reminder still goes out to me at least. I came here and and see the code has been updated, which I did and now I get "userdefined type not identified" error that others seem to have gotten. Is there a fix for this or no?
  • To post as a guest, your comment is unpublished.
    odhinto@gmail.com · 1 years ago
    I have followed all the instructions: I enabled Macros; I configured the appointment as instructed and added the VBA Macro....I checked all the references as instructed.
    The email is not being sent, and I'm not getting any compiler errors. What could be the problem? I'm using Outlook 2016.
    • To post as a guest, your comment is unpublished.
      Ricky · 1 years ago
      I can't get it to work either in Outlook 2016
  • To post as a guest, your comment is unpublished.
    Andrey · 1 years ago
    Is there a way to send the email from certain different e-mail (SendAs or SendOnBehalfOfName)?
  • To post as a guest, your comment is unpublished.
    Scott · 1 years ago
    Every time any reminder pops up, i am getting a VBA error of "userdefined type not identified".
    • To post as a guest, your comment is unpublished.
      Jon · 1 years ago
      Pardon me if this is something you already know, but without having other details besides what you posted, I suggest you make sure both microsoft office 16.0 object library AND microsoft word 16.0 object library are selected from step 4 above.
      • To post as a guest, your comment is unpublished.
        Nicola · 1 years ago
        This worked for me thank you

  • To post as a guest, your comment is unpublished.
    joaquimlmpires@gmail.com · 1 years ago
    Hi. I know this is an old post but I'm trying to use it to send a periodic email.

    I'm able to complete all the steps but the code line:
    Dim xItemDoc As Word.Document
    prompts a compile error: "userdeffined type not defined "

    I replaced with:
    Dim xItemDoc As DocumentItem

    compiles ok but emai does not get sent.

    anyone can help?

    thank you
  • To post as a guest, your comment is unpublished.
    Ron · 1 years ago
    I get the reminder but no email, ideas?
    • To post as a guest, your comment is unpublished.
      Scott · 1 years ago
      Same issue here
  • To post as a guest, your comment is unpublished.
    Marjorie · 1 years ago
    I received the email, however the body of the email is blank. I have put text and a signature in the body but when the email comes the body of the email is blank.
    • To post as a guest, your comment is unpublished.
      Jarrett · 1 years ago
      Try adding ".Body = Item.Body" under the line ".Subject = Item.Subject" in the VBA Code mentioned in this article.
      • To post as a guest, your comment is unpublished.
        Tony Fecteau · 1 years ago
        I have same issue, where on the code we have to adding
        ".Body = Item.Body" under the line ".Subject = Item.Subject"
        • To post as a guest, your comment is unpublished.
          Marcio Filho · 3 months ago
          Thank you very much Tony, you helped me a lot :D
  • To post as a guest, your comment is unpublished.
    Katie · 1 years ago
    I have followed all instructions and made sure the object library was checked etc but get the error 'compile error user type not defined' when it's time for the reminder.
    Any solutions to this?

    Thanks!
    • To post as a guest, your comment is unpublished.
      Mads · 1 years ago
      I get the same error. What's the solution here?
  • To post as a guest, your comment is unpublished.
    Vinay · 1 years ago
    It worked for me on Testing but when I made the changes to send it actually it didn't worked. Is there any specific modifications I needed to make? I see my Macro is disabled but it's on office system so I can't change it but assuming it worked for the first time it should work alright again; right?
  • To post as a guest, your comment is unpublished.
    tricia · 1 years ago
    how can this be sent to emails that change on a weekly basis?
    • To post as a guest, your comment is unpublished.
      OrionStar · 1 years ago
      If they change every week then it's not able to work really. What changes? if it's an attached file that should be fine because it grabs the file each time.
  • To post as a guest, your comment is unpublished.
    anne · 1 years ago
    this is not working for me
  • To post as a guest, your comment is unpublished.
    Sai Swaroop · 1 years ago
    I Tried using the above code it works very fine. But the problem is in the body of the email I am including Pictures, text and Hyperlinks to that. By the time mail reaching to the receiver everything is converting as a Text. Can anyone help me on this
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      Sorry for the inconvenience. The code has been updated to solve the problem. Please have a try and thank you for your comment.
      • To post as a guest, your comment is unpublished.
        Vinodh Kumar · 1 years ago
        Hi,
        I am facing the same issue. can you please post the updated code.

        Also is there any way to include email address as CC ?

  • To post as a guest, your comment is unpublished.
    Aarti · 1 years ago
    superb works for me thanks yaa
  • To post as a guest, your comment is unpublished.
    Priyank · 2 years ago
    It did work on my laptop before. I somewhat messed up my VBA. now it's not working..
    How do I restart of clear my VBA?

    I am not a programmer. I just wanted automatic email generated and googled it. Tried various things and then came across this post.

    It really worked well before. Please help
  • To post as a guest, your comment is unpublished.
    aerin.melvin@gmail.com · 2 years ago
    How do you add an attachment to go with the email that is sent?
  • To post as a guest, your comment is unpublished.
    Aerin · 2 years ago
    Is there a way to make this BCC?
  • To post as a guest, your comment is unpublished.
    Jan · 2 years ago
    I got to the VBA code copied, pasted, and saved fine. But no reminder popped up for me to dismiss. Will this still send?
    • To post as a guest, your comment is unpublished.
      crystal · 2 years ago
      Hi Jan,
      Please go to the Sent Items folder to check for the sending email.
  • To post as a guest, your comment is unpublished.
    Tomy · 2 years ago
    It's great work, tks
  • To post as a guest, your comment is unpublished.
    john · 2 years ago
    This is limited on the number of email addresses you can add in the locations. Any work arounds?
  • To post as a guest, your comment is unpublished.
    Kevin · 2 years ago
    This still works. Just tested on Office 2016/ O365. Make sure macros are enabled. Make sure you are pasting the code under "application" and "Reminder" as shown in the screen shot.
    • To post as a guest, your comment is unpublished.
      Daniele · 2 years ago
      Good, now it works!
      I've just one problem. If my Outlook client application is close, it don't work ...any solutions?
  • To post as a guest, your comment is unpublished.
    anitanashgh · 2 years ago
    I am getting a "compile error: invalid outside procedure" every time ANY reminder pops up, not just the one's for the scheduled send. Also, my scheduled send doesn't work. Any ideas? I copied and pasted the code from above. Thanks.
  • To post as a guest, your comment is unpublished.
    Anita · 2 years ago
    Not working for me.... :(
  • To post as a guest, your comment is unpublished.
    Kathrin · 2 years ago
    It didn't work for me either :/.Is there any update available?
  • To post as a guest, your comment is unpublished.
    Simon Hogh · 2 years ago
    This still works? :D
  • To post as a guest, your comment is unpublished.
    Simon · 2 years ago
    Does this still work? Unfortunately it doesn#t work for me...
  • To post as a guest, your comment is unpublished.
    SS · 2 years ago
    Does this go out as an invite? Does the recipient have to accept the invite?
    • To post as a guest, your comment is unpublished.
      Rebeccah · 2 years ago
      It's in the location field rather than in an invitee field, so, no - no invite goes out to the location address(es). No reminders to the location address(es) normally, either. This code is triggered by the application_reminder event for this appointment and adds functionality to it, to

      - create an e-mail message

      - put the appointment location address(es) in the To field of the e-mail message.

      - put the appointment subject line in the Subject field of the e-mail message.

      - put the appointment body in the Body field of the e-mail message.

      - send the e-mail message.
  • To post as a guest, your comment is unpublished.
    Johan · 2 years ago
    If I want multiple of these emails, each with a seperate category/calendar activity like "Send Schedule Recurring Email", "Send Schedule Recurring Email 2" & "Send Schedule Recurring Email 3" etc. How would I go about doing that? Do I copy this code all together for each category/calendar activity, or just add each "Send Schedule Recurring Email x" in the existing code? If so, how do I seperate them? Comma? < > ?
    • To post as a guest, your comment is unpublished.
      Rebeccah · 2 years ago
      Replace
      If Item.Categories <> "Send Schedule Recurring Email" Then Exit Sub
      with
      If Left(Item.Categories,29) <> "Send Schedule Recurring Email" Then Exit Sub


      Or, if your category names are all different, then
      If Item.Categories <> "First category name" AND Item.Categories <> "Second category name" AND Item.Categories <> "something completely different" Then Exit Sub
  • To post as a guest, your comment is unpublished.
    DTM · 2 years ago
    Just wanted to add my Thanks out here.
    I was struggling with my own version of this and found this and others.
    This is the best version of this I saw. Specifically what I like about it is - this works if you have multiple different emails you want to send. Because, it does not use "hardcoded" variables like the body or emails addresses pulling them from the appointment detail, you do not need to create different micros for each email or edit the code for every little detail that might change. You can even use this for non-reoccurring emails that you want o schedule (yes, you could do a delayed send). that's all controlled by the reoccurrence of the appointment.
    The one con is like any macro based solution, outlook does have to be open (running).

    A couple changes someone might want to make.
    If you do not want replies going to everyone who got the email, change .To - to .BCC.
    If you want to Review or make miner changes before it is sent, change .send to .display
  • To post as a guest, your comment is unpublished.
    Mel · 2 years ago
    I tried this but I cannot get my tests to work.
  • To post as a guest, your comment is unpublished.
    Chowa · 3 years ago
    Hi,
    Thank you so much. It works for Outlook 2016, the version we use at our company.
    I have a question. What do I need to add to the VBA so that it will also grab pictures? I included picture/graphics in my Body. The email grabbed text only.

    Please help.
    Ann
  • To post as a guest, your comment is unpublished.
    Guy · 3 years ago
    For those it's not working - You need to enable Macro commands on Outlook first
  • To post as a guest, your comment is unpublished.
    Laurie · 3 years ago
    Is it necessary to attach a reminder to trigger the email?